E-Way Bill and GST E-Invoice for Crusher Owners in Karnataka

Most crusher loads in Karnataka need an e-way bill, and larger crushers must also issue GST e-invoices. In Karnataka, an e-way bill is required when the value of goods moved is more than ₹50,000, whether the customer is inside or outside the state. E-invoicing is mandatory for businesses with aggregate annual turnover above ₹5 crore. This guide explains what that means at the weighbridge, and how to make both documents without slowing dispatch.

GST rules change from time to time. Confirm your own position with your chartered accountant.

When does a crusher load need an e-way bill?

An e-way bill is needed when goods worth more than ₹50,000 are moved, as per Karnataka’s threshold. A full tipper of aggregates or M-sand can cross this value, so many crushers simply generate an e-way bill for every sale dispatch. The e-way bill records the supplier, customer, material, value and the vehicle number.

When is a GST e-invoice required?

If your business’s aggregate turnover in any year since 2017-18 is above ₹5 crore, B2B invoices must be reported to the GST Invoice Registration Portal, which returns an IRN and QR code for the invoice. This threshold has applied since 1 August 2023 (Notification 10/2023 – Central Tax).

The problem at the weighbridge

At many crushers, the weighbridge operator weighs the tipper, writes the slip, and then someone else logs into the GST portals to make the e-way bill and e-invoice. That creates three problems:

• Queues: tippers wait while documents are typed.
• Errors: weights, vehicle numbers and rates are retyped and mistyped.
• Gaps: some loads leave with incomplete paperwork, which is a compliance and revenue risk.

How to make e-way bills and e-invoices from the weighbridge entry

1. The vehicle number is read at the gate (by ANPR camera or entered once).
2. The weighbridge weight is captured directly into the dispatch entry.
3. The customer, material and rate are picked from saved masters.
4. The e-invoice and e-way bill are generated from that single entry and printed with the bill.
5. The sale is synced to Tally for the accountant.

This is how RokmixPro crusher billing software works, so the operator never logs into a separate portal.

Checklist for crusher owners

• Do you know your aggregate turnover and whether e-invoicing applies to you?
• Is an e-way bill made for every dispatch above ₹50,000?
• Is the vehicle number on the e-way bill the vehicle that actually left?
• Are weights taken directly from the weighbridge, not retyped?
• Do sales reach Tally the same day?

Want e-way bills and e-invoices made automatically at your weighbridge? Book a free RokmixPro demo or call +91 98454 08134.